PRODUCT
QJ Flow
From Inbox to Inventory — Seamlessly Automated
Introduction
Every business has the same hidden struggle.
An order comes in. Sometimes it’s a document. Sometimes it’s a scanned image. Sometimes
it’s just a text message that says, “Send me 50 cases tomorrow.”
Now picture what happens next:
Someone opens the email.
Download the attachments
Someone consolidate the data from multivariate sources.
Someone enters details into a system.
Someone informs the dispatch/shipping department.
Someone checks the stock manually in warehouse.
Someone calls the supplier if it’s running low.
Someone else calls the customer back with an update.
Finally, the order is dispatched with the Invoice.
Multiple steps. Multiple people. High chances for error and process delays.
And in the middle of all this? Time wasted. Money wasted. Opportunities lost.
This isn’t how modern businesses should work.
The Breakthrough
At QJ, we asked ourselves a simple question:
What if the entire order-to-dispatch process could run itself?
What if the inbox, the warehouse, and the supplier were all connected — not by people
scrambling behind the scenes — but by one intelligent system that never sleeps, never misses
a message, and never makes a mistake?
“One system. One flow. No errors. No delays.”
That idea became QJ Flow.
What QJ Flow Does
- It listens: Captures orders from Gmail, WhatsApp, PDFs, images, even free text.
- It understands: Reads every detail — customer name, product, quantity, price, tax.
- It acts: Updates your inventory in real-time, triggers purchase orders when stock is low, and notifies suppliers automatically.
- It informs: Gives you a live dashboard with insights, trends, and alerts.
QJ Flow is not just software. It’s the nervous system of your business.
From inbox to inventory, QJ Flow closes the loop — without you lifting a finger.
Why It Matters
- No missed orders
- Minimum TAT
- Negligible errors
- Seamless automation
- Happy customers
- QJ Flow isn’t just an automation tool. It’s peace of mind.
The QJ Flow Solution
QJ Flow transforms this chaos into clarity through four core pillars:
-
Smart Inbox — Intelligent Order Capture
- Reads any format: PDFs, Word docs, images, or text messages.
- Connects seamlessly with email and messaging platforms.
- Automatically extracts customer details, items, pricing, and totals.
- Converts unstructured orders into structured, ready-to-process data.
-
Command Centre Dashboard — Visibility at a Glance
- Real-time KPIs: order status, inventory levels, sales performance.
- Alerts for low stock items.
- Charts and insights on top-selling products and order trends.
- A recent-activity feed for quick access to what’s happening now.
-
Order Management — From Acceptance to Dispatch
- Centralized order list, filterable and searchable.
- Detailed order view with line-by-line breakdown.
- Workflow actions: Accept, Reject, Hold, or Dispatch.
- Automated notifications to customers at every stage.
-
Inventory & Supplier Management — Always in Sync
- Real-time stock updates with every order.
- Product catalog with SKUs, reorder thresholds, and availability.
- Centralized supplier directory.
- Automated purchase orders sent directly to suppliers when stock runs low.
Who It’s For
- Distributors, retailers, manufacturers.
- Teams that receive orders in multiple formats.
- Companies that need real-time control of their inventory.
- Leaders who want insight, not just information. In short: if you manage orders, QJ Flow manages them better.
QJ Flow is built for businesses that move fast:
Conclusion
Steve Jobs once said, “Innovation is saying no to a thousand things.”
QJ Flow is not just software. It’s how modern businesses will run.
From the moment an order arrives — wherever it comes from, in whatever format — QJ
Flow captures it, processes it, fulfills it, and gives you the confidence that everything is under
control.
It’s not just automation.
It’s the freedom to grow.
